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This page allows you to enter the allocation details of the items that have been invoiced in the selected invoice. Allocation of items can be made in this page if you have opted for the “Manual” allocation method. For a unique line number you can enter the number of units of the item that can be shipped. You can also enter the details of the lot, sub lot and the number of units of the individual lot that can be shipped. You can also enter details of the zone and bin in which the item is available in a warehouse. Help facility is available for retrieving the lot, sub lot, zone and bin details of the warehouse. The Alternate Quantity for each Lot - Sub Lot can also be specified.
Select the “Allocation Details” link at the bottom of the “Create Invoice” page.
The “Allocation Details” page appears.
The system displays the following:
Invoice No. |
The number identifying the invoice. |
Total Invoice Amount |
The total amount invoiced. |
Status |
The status of the invoice. It must be “Authorized”. |
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Enter the following field:
Line No. |
Use the drop-down list box to select the number identifying the line in which the item details are available. The numbers are available sequentially for selection. The system displays “Blank” by default on launch of the page. |
The system displays the following:
Ship To Customer Code |
The code identifying the customer to whom the material must be shipped. |
Item Code |
The code identifying the item that is available in the selected line number. |
Item Variant |
The code identifying the item variant. |
Item Desc. |
The textual description of the item. |
Zoom facility available |
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Sale UOM |
The unit of measurement in which the item is sold. |
Qty. |
The number of units of the item available in the selected line that have been invoiced. |
Enter the following field:
Allocated Qty. |
The number of units of the items that are allocated for shipment (Integer). The value entered in this field must be greater than zero. |
Note: The value entered in this field must not be greater than the value available in the “Quantity” field.
The system displays the following:
Warehouse Code |
The code identifying the warehouse from which the items are to be shipped. |
Alternate UOM |
The alternate unit of measurement in which the item is invoiced. |
Alternate Quantity |
The alternate quantity of the item. |
Enter the following fields in the multiline:
Lot No. |
The number identifying the lot to which the item belongs (Alphanumeric, 18). |
Help facility available |
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Sub Lot No. |
The number identifying the sub lot to which the item belongs (Alphanumeric, 28). |
Help facility available |
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Zone |
The code identifying the zone in which the item is stored in the warehouse (Alphanumeric, 10). |
Help facility available |
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Bin |
The number identifying the bin in which the item is stored in the zone (Alphanumeric, 10). |
Help facility available |
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Qty. |
The number of unit of the items that have to be shipped matching the zone, bin and lot number combination (Integer). |
Alternate Quantity |
The number of unit of the items in alternate unit of measurement for the zone, bin and lot number combination (Integer). |
Check the box in the “Select” column of the multiline to mark the allocated items for deletion.
Click the “Allocate” pushbutton to allocate the number of units of the item for shipment.
The allocation details are saved for every line number in which the item is available.
To proceed, carry out the following
Select the “Check Stock Status” link at the bottom of the page to view the details of the item available in the warehouse before actual allocation is made.
Select the “Item Serial No Details” to allot the serial numbers of the item that are to be shipped.
Select the “Accounting Information” link at the bottom of the page to view the posting details of the invoice amount.
Select the “Collaborate” link at the bottom of the page to record or to view the observations or comments or discussions regarding the document.
