Tax Charge Discount

Tax / Charge / Discount

This page allows you to enter the tax, charge and the discount details of the invoice. TCD of an invoice is calculated for the document that is the invoice as a whole or for the line in which the item appears in the invoice. The TCD is usually calculated line wise if the item available in the line incurs some extra tax, charge or discount.

You can enter the code identifying the tax, charge, discount and the variants. You can also enter the TCD amount, the cost center to which the TCD account is mapped to and the analysis and the subanalysis code allocated to it. The total TCD amount for the invoice is posted to the selected finance book under the various account heads in the account currency, base currency of the company and the parallel base currency of the company. A default payment schedule is generated and the VAT is calculated taking into consideration the TCD amounts that have been entered.

The details of the TCD that are entered in this page can be modified as long as the invoice remains in the “Draft” or “Fresh” status. This page also allows you to authorize the invoice. The status of the invoice is updated as “Authorized”. The details of this invoice cannot be modified any longer.

Select the “T/C/D” link at the bottom of the “Create Invoice” page.

The “Tax / Charge / Discount” page appears.

The system displays the following:

Invoice No.	The number identifying the invoice.
Status	The status of the invoice. It could be “Draft” or “Fresh”.
	Draft - indicates a newly created miscellaneous invoice. An invoice in this status cannot be authorized.
	Fresh – indicates a newly created miscellaneous invoice that can be authorized.

Enter the following fields in the header:

TCD Computation	Use the drop-down list box to select the method in which the tax, charge or discount can be calculated from “For Document” and “For Line Item”. You can select from “Blank”, “Document” or “Line”. The system displays “Blank” by default on launch of the page.
	For Document – indicates that the tax, charge or discount is calculated for the invoice as a whole.
	For Line Item – indicates that the tax, charge or discount is calculated for each individual row in the invoice.
Line No.	Use the drop-down list box to select the number identifying the line in which the item details appear in the invoice. Sequential numbers will be available for selection based on the rows in which the item details are available.

The system displays the following detail:

Line Amount	The invoice amount or the line amount.
Item / TCD Code	The code identifying the item, tax, charge or the discount.
Item / TCD Variant	The code identifying the item, tax, charge or the discount variant.
Desc.	A textual description of the code identifying the item, tax, charges or discount.
	Zoom facility available.

Enter the following fields in the “T/C/D Information” multiline:

TCD	Use the drop-down list box to indicate whether tax, charge or discount is being calculated for the item in the line. You can select from “Invoice Tax”, “Invoice Charge” or “Invoice Discount”. The system displays “Blank” by default on launch of the page.
TCD Code	The code identifying the tax, charge or discount based on the value set in the “T/C/D” field (Alphanumeric, 10). Mandatory. This code must have been defined in the “Create Tax / Charge / Discount Code” activity of the “Taxes / Charges / Discounts” business component and must be in “Active” status. The code entered in this field must be unique for the individual line
	Help facility available
Variant	The code identifying the variant of the tax, charge or discount (Alphanumeric, 10). Mandatory. This variant must be a valid one for the code entered in the “T/C/D Code” field.

The system displays the following:

Desc.

A description of the code identifying the tax, charge or discount or the variant.

Enter the following field in the “T/C/D Information” multiline:

TCD Amount

The amount that will be the tax, charge or discount for the item available in the line.

The system displays the following:

Taxable Amount	The amount for which the tax, charge or discount must be calculated in the invoice or the line number. This amount will be displayed when the “Compute” pushbutton is clicked.
TCD Rate	The unit rate of the tax, charge or discount selected.

Enter the following fields in the “T/C/D Information” multiline:

Currency	Use the drop-down list box to select the code identifying the currency from the invoice currency and the base currency that is available in the alphabetical order. The system displays the invoice currency by default on launch of the page.
CC	The code identifying the cost center that has been mapped to the “TCD Account”. The cost center must have been defined in the “Cost Setup” business component.
	Help facility available
Analysis Code	The analysis code to which the “TCD Account” is mapped to in the “Account Based Budgeting” business component (Alphanumeric, 5).
	Help facility available
Sub Analysis Code	The subanalysis code to which the analysis code is mapped to in the “Account Based Budgeting” business component (Alphanumeric, 5).

Check the box in the “Select” column of the multiline to mark a tax, charge or discount for deletion.
Click the “Compute” pushbutton to calculate the T/C/D amount.
Click the “Save” pushbutton to save the tax, charge and discount details that have been entered.

The status of the invoice is updated as “Draft” if the box in the “Draft” field has been checked and if the electronic payment details have not been added for the invoice.

The status of the invoice is updated as “Fresh”.

Click the “Save And Authorize” pushbutton to save the tax, charge and discount details that have been entered and authorize the invoice.

The status of the invoice is updated as “Authorized”.

To proceed, carry out the following

Select the “Payment Schedule” link at the bottom of the page to modify the details of the payment schedule.
Select the “Adjustment” link at the bottom of the page to select the documents against which the invoice amount must be adjusted.
Select the “Payment Information” link at the bottom of the page to enter the payment information details in case of electronic payment receipt.
Select the “Invoice Summary” link at the bottom of the page to view the details of the invoice.
Select the “Accounting Information” link at the bottom of the page to view the posting details of the invoice amount.
Select the “Attach Notes” link at the bottom of the page to attach note details.
Select the “Collaborate” link at the bottom of the page to record or to view the observations or comments or discussions regarding the document.