Adding shipping details

This page allows you to enter the shipping details of the invoice. You can mark the mode of shipment and mark the type of label that has to be put on the package. You can also enter the details of the carrier, freight details and the organization that has undertaken to insure the items.

Select the “Add Details” link at the bottom of the “Select Invoice” page.

The “Shipping Details” page appears.

The system displays the following:

Invoice No.	The number identifying the invoice.
Total Invoice Amount	The total amount invoiced.
Status	The status of the invoice. It must be “Authorized”,

Enter the following fields in the “Delivery Details” group box:

Delivery Area	The area to which the items must be delivered (Alphanumeric, 18).
Ship To Address	The address to the customer to which the item must be shipped (Alphanumeric, 40).

Enter the following fields in the “Shipping Details” group box:

Shipment Time	The time required for shipment (Decimal).
Shipment Mode	Use the drop-down list box to select the method in which the items must be shipped from “Domestic” or “Export”.
	Domestic – indicates that the shipment must be made within the country.
	Export – indicates that the shipment must be made to a destination outside the country.
	The system displays “Domestic” by default on launch of the page.
Carrier Code	The code identifying the transporter who has transported the material to the destination (Alphanumeric, 20).
Carrier Name	The name of the carrier (Alphanumeric, 150).
Tracking No.	The number used to track the shipment (Alphanumeric, 20).
PRO / BOL / AWB No.	The unique number identifying the airway bill or the bill of lading by which the material has been shipped (Alphanumeric, 20).
Vehicle No.	The number identifying the registration of the vehicle that has transported the items (Alphanumeric, 20).
Freight Term	Use the drop-down list box to select the freight term from “Billable” and “Non-Billable”.
Freight Bill No.	The number identifying invoice that contains the freight amount (Alphanumeric, 18).
Freight Amount	The amount that has been incurred as freight for shipping the invoice items (Decimal).
Insurance By	Use the drop-down list box to select the person or organization who will take care of the insurance from “Carrier”, “Shipper” and “Consignee”.
	Carrier – indicates that the transporter will cover the insurance of the items.
	Shipper – indicates that the login organization will cover the insurance charges.
	Consignee – indicates that the customer to whom the material has been invoiced will cover the insurance charges.
Shelf Life	The maximum period of time, for which an item can be maintained on the shelf without any deterioration of its basic characteristics (Integer).
Shipping Label	Use the drop-down list box to select the precautionary label that has to be put on the package containing the items from “Directional", "Fragile", "Handle with Care", "Glass" and "Freezable".
	Directional – indicates the top and bottom of the item if it is a voluminous package.
	Fragile – indicates that the item that is being shipped is very brittle.
	Handle with Care – indicates that the extra and special precautions must be taken while handling the item.
	Glass – indicates that the item that is being shipped is made of glass and hence must be carefully handled during transportation.
	Freezable – indicates that the item that is being shipped must be kept at a temperature below the normal temperature.
	The system displays “None” by default on launch of the page.
Remarks	Any observations pertaining to the shipping of the items, the remarks are mandatory when PPS parameter set as YES for Multiline Remarks for this Transaction (Alphanumeric, 255).
	Zoom facility available

Click the “Add Details” pushbutton to add the shipping details.

The system saves the shipping details along with the invoice number.

To proceed, carry out the following

Select the “Accounting Information” link at the bottom of the page to view the details of the invoice

What you can do in this page

Set the mode of shipment

Set the freight term

Set the insurance coverage

Set the shipping label

Set the mode of shipment

You can set the mode by which the items that have been invoiced can be shipped.

Set the “Shipment Mode” field to “Domestic” if the items have to be sent to a customer within the country.

Set the “Shipment Mode” field to “Exports” if the items have to be sent to a destination outside the country.

Set the freight term

The freight that has been incurred while shipping the items can be invoiced to the customer.

Set the “Freight Term” field to “Billable” if the freight amount must be included in the invoice.

Set the “Freight Term” field to “Non-Billable” if the freight amount must not be included in the invoice.

Set the insurance coverage

You can select the organization or user who would bear the insurance charges for the items invoiced. The insurance charges can be borne by the “Shipper”, the “Consignee” or the “Carrier”.

Set the “Insurance By” field to “Shipper” if you want the insurance charges to be borne by the user who has shipped the items.

Set the “Insurance By” field to “Consignee” if you want the insurance charges to be borne by the customer to whom the items are to be shipped.

Set the “Insurance By” field to “Carrier” if you want the insurance charges to be borne by the transporter.

Set the shipping label

You can select the type of label that must be put on the package. You can put this label based on the items that are being shipped.

Set the “Shipping Label” to “Directional" to indicate the top or the bottom of the item.

Set the “Shipping Label” to "Fragile" if brittle items are being shipped.

Set the “Shipping Label” to "Handle with Care" if fragile items are being shipped.

Set the “Shipping Label” to "Glass" if glass items are being shipped.

Set the “Shipping Label” to "Freezable" if the items that are being shipped must be frozen.