Create Pack Slip Invoice – A summary of the activity
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This activity allows you to create a Pack Slip Invoice. A pack slip invoice is created when the items required by the customer are shipped without a sale order. Based on the items shipped through a pack slip the invoice is created.
This activity allows you to search and select the pack slips for creating the invoice. You can create an invoice for the pack slips that are in the “Shipped” status. The status of a newly created pack slip invoice is updated as “Fresh”. You can modify the details of this invoice if required. The system generates a payment if the receipt of payment is by “Credit”. This payment schedule can be modified. If an electronic payment is to be received, you can also view the payment schedule generated for the invoice along with the electronic payment details.
This activity also allows you to enter the tax, charge and discount details pertaining to the invoice. You can modify the “Value Added Tax” generated for the invoice and the VAT postings made in the various accounts. You can also select the credit documents against which the invoice must be adjusted for manual adjustments.
This activity also allows you to authorize an invoice on creation. The details of an authorized invoice cannot be modified. The status of an authorized invoice is updated as “Authorized”. The system stores the login ID of the user and the system date along with the authorized details.
Getting familiar with the pages inside
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Go to page… |
For… |
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Select Pack Slip |
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Create Invoice |
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Edit Invoice |
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Tax / Charge / Discount |
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Payment Schedule |
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Payment Information |
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Freight Charges |
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Adjustment |
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Attach Notes |
Attaching notes to the pack slip invoice. |
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Invoice Summary |
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Accounting Information |
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Tax Calculation - Summary |
Calculating Tax |
What you can do in this activity
Generates invoice numbers automatically
Enter Tax / Charge / Discount (TCD)
Update details for different types of electronic payments
View the summary of the invoice
View the various account postings
Provision to authorize the invoice
Record cost center and analysis details
Modify Value Added Tax (VAT) calculated
Pack slip invoices can be created based on business requirements when items are shipped without a formal sale order. The system retrieves the pack slips that are in the “Shipped” status for creating this invoice. The system generates a payment schedule and also calculates VAT if it is applicable.
Go to “Create Invoice” page.
Enter the necessary information and create the pack slip invoice.
Pack slip invoices can be authorized immediately on creation. The details of the authorized invoice cannot be modified. The status of the authorized invoice is updated as “Authorized”. The payment schedules that have been generated for the invoice and the VAT that has been calculated are frozen and cannot be modified.
Go to “Create Invoice” page.
Enter the necessary information and authorize the invoice immediately on creation.
Pack slip invoices can be adjusted manually or automatically against a prepayment invoice, credit notes or other credit documents after authorization. This adjustment can be done manually or automatically. The system allows the user to set whether the invoice must be adjusted manually or automatically.
Go to “Create Invoice” page.
Set the method of adjustment.
The unit price of the item can be retrieved using the price engine or the price list code. The unit price can be retrieved from the price engine if a price list code is not selected. Otherwise, the system retrieves the unit price based on the selected price list code.
Go to “Create Invoice” page.
Select the price list code if required.
The unit price of the item that is retrieved based on the price list code, can be modified. This modification can be made if the “Allow Price Change” has been set to “Yes” in the “Set Function Defaults” activity.
Go to “Create Invoice” page.
Modify the unit price.
The payment schedule for an invoice is generated based on the default pay term set for the customer in the “Customer” business component. This default pay term can be modified based on the function defaults that have been set for the transaction. If the “Modify Pay Term” has been set to “Yes” in the “Set Function Defaults” activity, the default pay term can be modified. The system generates the payment schedule for the invoice based on the revised pay term.
Go to “Create Invoice” page.
Modify the pay term.
Generates invoice numbers automatically
Unique numbers are generated for the invoices. These numbers are generated with the corresponding prefix and suffix of the selected numbering type and incremented from the last generated number.
Go to “Create Invoice” page.
Create the invoice.
Enter Tax / Charge / Discount (TCD)
TCDs for the selected pack slip invoice have to be entered for the individual items. The system generates a payment schedule taking into account the TCD details entered.
Go to “Tax / Charge / Discount” page.
Enter the applicable TCD.
TCDs can be entered in two different levels for an invoice. The two different levels are at the “Document level” and at the “Line level”. At the document level the TCD that are common for all the items available in the invoice can be entered. At the line level the TCD that are unique for the individual items can be entered.
Go to “Tax / Charge / Discount” page.
Select the level in which the TCD must be entered.
A payment schedule gives you the pattern of in-flow of cash for the invoice. The system generates the payment schedule based on the default pay term set for the customer. The payment schedule can be modified based on the business requirements of the organization. The payment schedule can be modified provided the invoice is in the “Draft”, “Fresh” or “Returned” status. The payment schedule is frozen when the invoice is authorized.
Go to “Payment Schedule” page.
Make the required changes and generate a new payment schedule.
Update details for different types of electronic payments
Electronic payments can be received in different types. This activity allows you to receive electronic payments through the ESR or ESR+ methods, LSV or LSV+ methods and through a specific bank or PTT. Electronic payments can be received provided both the participating banks have the unique participation Ids. The banks and the accounts through which the transaction occurs will be based on the definitions made in the “Customer” business component. These settings can be modified if required. Payment information also contains the payment schedule for the invoice.
Go to “Payment Information” page.
Modify the bank details and the payment schedule if required.
View the summary of the invoice
An invoice summary contains the details of the invoice along with the details of the payment received and the details of the adjustments that have been made. The receipt details of the invoice can be viewed provided an advance has been received. An invoice can be adjusted immediately on authorization. The details of the adjustment can be viewed if the invoice has been adjusted.
Go to “Invoice Summary” page.
View the details of the invoice, receipt and adjustments made.
View the various account postings
The invoice amount is posted into different accounts with the respective debit or credit identifiers. The various postings that occur for a transaction can be viewed account wise in both the base currency and the parallel base currency of the company.
Go to “Accounting Information” page.
View the account posting details.
Freight amounts are taken from the corresponding pack slips. The currency in which the freight amount is entered could be different from the invoice currency. The system saves the freight amount in the account currency in the “Freight Control Account”.
Go to “Freight Charges” page.
Modify the freight details.
Provision to authorize the invoice
This activity provides the facility to authorize an invoice. Authorization can also be done while saving the modifications made to the TCD, freight details, payment schedule, and payment information. Authorization can also be made while calculating VAT and when VAT postings occur.
Go to “Tax / Charge / Discount” page.
Go to “Payment Schedule” page.
Go to “Payment Information” page.
Go to “Freight Charges” page.
Go to “VAT Calculation” page.
Go to “VAT Posting” page.
Record cost center and analysis details
The details of the invoice are updated in the “Item Revenue” account, “TCD” account, “Freight Control” account and the “VAT Account” as required. A cost center is mapped to these account heads. Budgets can also be set to control and analyze the freight or the TCD incurred. The analysis of the budget against the actual for these accounts can be done with the analysis codes that are mapped to the account.
Go to “ Create Invoice” page.
Go to “Tax / Charges / Discount” page.
Go to “Freight Charges” page.
Go to “VAT Postings” page.
Enter the cost center and analysis details required.
A newly created invoice after authorization can be adjusted with an existing credit document. This credit document could be a credit note or a prepayment invoice. If the type of adjustment has been set as “Manual”, a search can be carried out to retrieve the credit documents. The documents against which the invoice must be adjusted can be selected and the adjusted accordingly.
Go to “Adjustment” page.
Search, retrieve and select the documents for adjustment.
Modify Value Added Tax (VAT) calculated
If VAT is applicable for the items available in the invoice, the system calculates it automatically. This VAT amount can be modified if required. The VAT is recalculated based on the modifications made.
Go to “VAT Calculation” page.
Modify the VAT.
The VAT calculated for the items are posted in the relevant VAT account when the invoice is authorized. This posting amount can be modified if required. The corrected posting amounts are then posted in the relevant finance book.
Go to “VAT Postings” page.
Modify the posting amounts.
Item attributes are required for the allocation of the items for shipment. These item attributes are retrieved from the “Customer” business component where it is defined for the individual customer. New item attributes can be added here apart from the earlier available.
Go to “Item Attribute Details” page.
Enter the new item attributes.
Items that have been invoiced can be allocated for shipment. The system retrieves the allocation details based on the selected allocation method. The details of the lot numbers of the items that have to be shipped can be modified along with the sub lot numbers. The details of the zone and bin in which the item is located in the warehouse can also be modified.
Go to “Allocation Details” page.
Enter the lot, zone and bin details.
Items that have been invoiced can be serial number or lot number controlled. If the item is serial number controlled, the system retrieves the serial number details, which can be altered.
Go to “Item Serial Nos” page.
Enter the item serial number details.