Customer Direct Invoice – An overview

Introduction

The purpose of the Direct Invoice is to record the sales related information. It has all the information that is required for processing a valid sale transaction. This would typically be the customer information, details of the items / services transacted, commercial terms (payment terms, payment modes, discount, penalty etc.), taxes and charges applicable, trade discounts if any.

Feature Highlights

•  Item Invoice:

This invoice is used when Regular Inventory items are sold without sale order reference. The items or products referred to in this invoice are part of the inventory master information. All types of items (finished goods, raw material, service items etc) can be transacted using this type of invoice. For the invoice to be generated, physical free stock of the item (variant) should be available at the warehouse from where shipping is intended. Invoicing and shipping is assumed to be simultaneous. Hence this flavor typically caters to over the counter sales. The receipt of money from the customer may be immediate (cash sales) or based on payment term (credit sales).

• Pack slip Invoice

This is another type of Direct invoice for regular inventory item sales. Based on the request from the customer, the warehouse personnel arrange for packing and delivery of the items / products. This process, results in the generation of a Direct Pack slip (without reference to the sale order). The Direct pack slip records the item information, warehouse information, packing and shipping details. The Invoice is then generated based on the Direct Pack slip. The customer information and the commercial details of the transaction are created in the invoice. The pack slip and the invoice together represent the sale transaction. In this type of invoice also cash and credit sales are possible.

• Miscellaneous invoice

As indicated by its name, this flavor of invoice is to support sales other than for regular codified inventory sales. Typically this can be used for sale of services, scarp, asset and miscellaneous sales. All other functionality of this invoice is similar to other types of direct invoice.

•  Fixed Asset Sale invoice

If Fixed Asset Management component is deployed, then on Disposal of Asset by sale, customer direct invoice is automatically generated. If the customer is identified at the time of Asset Disposal transaction, then there is an option to generate the invoice in the Authorized status. Else the invoice is raised in Fresh status.

List of Activities