iew Recurring Miscellaneous Invoice Template
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This activity allows you to view the Recurring Miscellaneous Invoice templates. You can also view all the Invoices that are generated from the template.
Select the “View Recurring Miscellaneous Invoice Template” link under the “Customer Direct Invoice” business component.
The “View Recurring Miscellaneous Invoice Template” page appears.
Enter the following fields in the “Template Information” group box:
Template No. |
A unique number identifying the Recurring Miscellaneous Invoice Template (Alphanumeric, 18). This number will be automatically generated if the “Numbering Type” is not set to “Manual”. The number is displayed with the corresponding prefix and suffix of the numbering type selected in the “Numbering Type” field. The number is incremented from the last number available in the “Document Numbering Class” business component. Help Facility Available |
The system displays the following field in Template Information group box.
Status |
The status of the Recurring Miscellaneous Invoice Template. The various statuses for the Recurring Miscellaneous Invoice Template are, Active – On Creation it will be saved in Active Status Deleted –when deleted is in “Deleted” status |
Purpose |
Indicates the purpose of the recurring miscellaneous invoice template. It could be "Generate Invoice in Fresh Status" and "Template". |
The system displays the following field in Invoice Information group box.
Finance Book |
The code identifying the finance book in which the invoice posting is made. |
Frequency |
The frequency in which the Invoice is generated. |
Start Date |
The date from which the Invoice is generated (Date Format). |
End Date |
The date till which the Invoice is generated (Date Format). |
The system displays the following field in Payment Information group box.
Bill To Customer Code |
The code identifying the customer on whom the invoice is raised (Alphanumeric, 16). |
Bill To Customer Name |
The name of the customer on whom the invoice must be raised. |
Bill To ID. |
The code identifying the location to which the invoice must be addressed. |
Ship To Customer Code |
The code identifying the customer to whom the material must be shipped. |
Ship To Customer Name |
The name of the customer to whom the material must be shipped. |
Ship To ID. |
The code identifying the location to which the material must be shipped. |
Sales Type |
The different type of sales. It could be “Internal”, “External” or “Domestic”. |
Sales Channel |
The route in which the item is being sold. It could be “Distribution”, “Direct”, “Mail Order” etc. These sales channels are defined in the “Create Category” activity of the “Category” business component and must be in “Active” status. |
Currency |
The code identifying the currency in which the invoice must be created. |
Exchange Rate |
The exchange rate of the invoice currency with respect to the base currency of the company. |
Receipt Type |
The type in which the payment can be received from the customer. |
Receipt Method |
The method in which the payment is to be received. |
Cash Code |
The cash code in which the receipt is made, when the receipt type is selected as Cash. |
Cash Description |
The Description of the Cash code selected will be displayed. |
Pay Term |
The code identifying the pay term (Alphanumeric, 15). |
Anchor Date |
The date from which the payment schedule of the invoice is calculated |
Total Invoice Amount |
The sum total of all the item amounts and the freight amount. |
Freight Amount |
The amount that would be incurred as freight while shipping the items (Decimal). |
Comments |
Any observations or remarks pertaining to the invoice (Alphanumeric, 255). |
Customer Account Code |
The Customer Control Account code to which the postings should happen. |
Account Description |
The description of the Customer Account Code. |
Round Off Amount |
Round off amount (if any) for the invoice. |
The system displays the following field in Project Information group box.
Project OU |
The organization unit in which the project code has been created. |
Project / Sub-Project Code |
The project /sub project code to which transactions belongs. |
Project / Sub-Project Description |
The description of the project / sub-project. |
The system displays the following field in Item Information group box.
Item Type |
The type of items that have been defined as quick codes. |
Item Code |
The code identifying the item (Alphanumeric, 32). |
Item Variant |
The code identifying the “Item Variant” (Alphanumeric, 32). |
UOM |
The unit of measurement in which the item is invoiced (Alphanumeric, 10). |
Qty. |
The number of units of the item that has to be invoiced (Integer). The value entered in this field must be greater than zero. |
Unit Price |
The price of one unit of the item (Decimal). The value entered in this field must be greater than zero. |
Amount |
The amount invoiced for the item (Integer). The value entered in this field must be greater than zero. |
Usage |
The code identifying the usage to which account postings happen. |
Remarks |
Any observations or comments regarding the item available in the line (Alphanumeric, 255). |
Cost Center |
The code identifying the cost center that has been mapped to the Usage Account. |
Cost Center Description |
The textual description of cost center. |
Analysis Code |
The analysis code to which the Item Revenue Account is mapped to in the Account Based Budgeting business component (Alphanumeric, 5). |
Sub Analysis Code |
The sub-analysis code to which the analysis code is mapped to in the “Account Based Budgeting” business component (Alphanumeric, 5). |
CFS Ref. Doc. OU |
The OU in which the CFS reference document has been created. |
CFS Ref. Doc. Type |
The CFS reference document type. |
CFS Ref. Doc. No. |
The unique transaction number of CFS Ref Doc No. |
Note: CFS Ref. Doc. OU. CFS Ref. Doc. Type and CFS Ref. Doc. No. columns will be enabled only when the "Container Freight Station Applicability" is set as "Yes” in Installation Parameter Setup component.
The system displays the following:
Item Desc. |
A textual description of the item. |
Usage Desc. |
The textual description of the Usage id |
The system displays the following:
Created By |
The login ID of the user who created the expense invoice |
Created Date |
The date on which the expense invoice was created. |
Last Modified By |
The login ID of the user who modified the expense invoice |
Last Modified Date |
The date on which the expense invoice was modified |
To proceed, carry out the following
Select the “View Recurring Miscellaneous Invoices” link at the bottom of the page to view the Miscellaneous invoice generated for the template.
Select "Specify Dimension" Link page to provide / view dimension values for the transaction.
Select the “Generate E-Invoice” link at the bottom of the page to Generate E-Invoice for the Transaction. The Transaction Details will get fetched automatically on launch of the Generate E-Invoice page, and the link will get launched only when the Transaction in Authorized status
