Viewing invoice details

This page allows you to view the details of the invoice irrespective of the category to which it belongs. You can view the invoice information, payment information, item / tax / charge / discount information and the hold / reversal details. You can also view the login details of the user who created and last modified the invoice.

Select the “View Invoice” link provided in the “Select Invoice” page.

The “View Invoice” page appears.

The system displays the following :

Workflow Status

The status of the document as per workflow applicability.

The system displays the following in the “Invoice Information” group box:

Invoice No.	The number identifying the invoice.
Invoice Category	The category to which the invoice belongs. It could be “Direct Invoice”, “Miscellaneous Invoice” or “Pack Slip Invoice”.
Status	The status of the invoice. It could be “Fresh”, “Draft”, “Authorized”, “Held”, “Partly Paid”, “Fully Paid” and “Reversed”.
	Draft – indicates a newly created invoice that cannot be authorized. You can make modifications to an invoice in this status.
	Fresh – indicates a newly created invoice that can be authorized. You can make modifications to an invoice in this status.
	Authorized – indicates that the invoice has been authorized and the relevant postings have been made in the selected finance book. You cannot modify the details of the invoice in this status.
	Held – indicates that the invoice has been put on hold. An invoice in this status will not be considered during a transaction. You must release an invoice in this status to use it again during transactions.
	Partly Paid – indicates that a part payment has been received for the invoice. This status is updated from the “Customer Balance Adjustment” business component.
	Fully Paid – indicates that the entire payment for the invoice has been received. This status is also updated from the “Customer Balance Adjustment” business component.
	Reversed – indicates that the invoice has been reversed in the books of accounts. You can reverse an invoice in the “Authorized” status.
Invoice Date	The date on which the invoice was created.
Finance Book	The code identifying the finance book in which the invoice details have been posted.

The system displays the following in the “Payment Information” group box:

Bill To Customer Code	The code of the customer on whom the invoice has been raised.
Bill To Customer Name	The name of the customer on whom the invoice has been raised.
Bill To ID.	The code identifying the location to which the invoice is addressed.

Customer Information

Select the “Customer Information” link to save the Customer details.

Note: It would be visible only on enter of One Time Customer.

Sale Type	The type of sales that has happened through the invoice. It could be “Internal”, “External” or “Domestic”
Sales Channel	The route in which the item has been sold. It could be “Distribution”, “Direct”, “Mail Order” etc.
Sales Person Code	The code identifying the person who has sold the items.
Currency	The code identifying the currency in which the invoice has been created.
Exchange Rate	The exchange rate of the invoice currency with respect to the base currency of the company if they are different. “1” (one) will be displayed if the invoice currency and the base currency are the same.

Note: Manual should not get loaded.

Receipt Type	The type of payment received. It could be “Cash”, “Credit” or “Bank”.
Receipt Method	The method in which the electronic payment would be received. It could be “ESR”, “ESR+”, “LSV”, “LSV+”, “Regular” or “Specific Bank”.
Bank / Cash Code	The Bank/Cash Code in which the payment has to be received for the Invoice.
Description	The Description of the Bank/Cash code selected will be displayed.
Instrument No.	The number identifying the instrument (Alphanumeric, 30).
Instrument Date	The date of the instrument (Date Format). The date must be valid date in an open financial year.
Receipt Mode	Use the drop-down list box to select the mode in which the payment was received from the customer. You can select from the modes returned by the "Bank Cash Definition" business component.
MICR No.	Indicates the Magnetic Instrument Clearing Number available in the check, demand draft or pay order (Alphanumeric, 30).
Bank Code	The code identifying the bank that has issued the instrument (Alphanumeric, 32).
Instrument Type	Use the drop down list box to select the Instrument type for the Receipt Mode - Check. "At par", "Local", and "Outstation" will be available for selection. Blank will be defaulted on launch of the page.
Company Ref No.	Unique number identifying company reference no.
Receipt Numbering Type	Use the drop-down list box to select the numbering type for the login organization unit and the “Customer Receipt” transaction type. The numbering types must have already been defined in the “Create Numbering Class” activity of the “Document Numbering Class” business component and must be in “Active” status. The system displays the numbering type set as default for the transaction in the “Document Numbering Class” business component.
Auto Adjust	Displays the check box CHECKED When ‘Auto Adjust’ check box is checked
	Displays the check box NOT CHECKED When ‘Auto Adjust’ check box is not checked
Receipt / Instrument Amount	Displays Receipt / Instrument Amount of the Receipt.
Pay Term	The code identifying the pay term based on which the payment schedule has been generated.
Anchor Date	The date from which the payment schedule of the invoice is calculated.
Total Invoice Amount	The sum total amount that has been invoiced.
Freight Amount	The amount that has been incurred as freight while shipping the items.
Comments	Any observations or remarks pertaining to the invoice.
	Zoom facility available
Customer Account Code	The Customer Control Account code to which the postings should happen.
Account Description	The description of the Customer Account Code.
Round Off Amount	Round off amount (if any) for the invoice.

The system displays the following in the "Project Information” group box:

Project OU	The Organization Unit in which the Project Code has been created
Project /Sub-Project Code	The code Identifying the Project /Sub-project to which the transaction is associated.
Project /Sub-Project Description	The description of the project / sub-project.

The system displays the following in the “Reference Document Information” group box:

Note: This Reference Document Information section will be displayed only if the "Shipping and Transportation Applicability" parameter in Installation Parameter Setup Component is set to “Yes”.

Booking No.	The acknowledgement number issued for an export consignment by the freight forwarder.
B/L No. / AWB No	The document issued by the freight forwarders to their consignors as a receipt of the merchandise.
Master B/L No. / Master AWB No.	The document issued by the carrier owners for the cargo transported by them.

The system displays the following in the “Item / T/C/D Information” multiline:

Line No.	The number identifying the lines available in the invoice.
Pack Slip No.	The number identifying the pack slip based on which the invoice has been created. The system displays the pack slip number if the invoice has been created for a pack slip.
	Data Hyperlink available
Item / TCD Code	The code identifying the item, tax, charge or discount that has been invoiced.
Variant Code	The code identifying the item, tax, charge or discount variant.
UOM	The unit of measurement of the item that has been invoiced.
Qty.	The number of units of the item that has been invoiced.
Unit Price	The price of one unit of the item.
Amount	The amount to be invoiced for the item.
Sale Purpose	The purpose of the sale. It could be “Samples”, “Sales” etc.
Remarks	Any observations regarding the item, tax, charge or discount available in the line.
Shipping Point	The code identifying the organization unit from which the material has been shipped.
Ship To Customer Code	The code identifying the customer to whom the material has been shipped.
Ship To Customer Name	The name of the customer to whom the material has been shipped.
Ship To ID.	The code identifying the location to which the material has been shipped.
Cost Center	The code identifying the cost center that has been mapped to the “Item Revenue Account”.
Cost Center Description	The textual description of cost center.
Analysis Code	The analysis code to which the “Item Revenue Account” is mapped to in the “Account Based Budgeting” business component (Alphanumeric, 5).
	Help facility available
Sub Analysis Code	The sub-analysis code to which the analysis code is mapped to in the “Account Based Budgeting” business component (Alphanumeric, 5).
Destination Company	The destination company for the INTERCOMP usage transaction.
Destination OU	The Destination OU will be displayed.
Destination Finance Book	The destination Finance Book will be displayed.
Destination Usage ID	The destination Usage ID will be displayed.
	Help facility available.
Destination Cost Centre	The cost centre to which the amount must be posted for the Destination Account code (mapped to Usage ID).
	Help facility available.
Destination Analysis Code	The analysis code to which the given destination account is mapped in the "Assign Analysis code" activity of the "Account Based Budgeting" business component.
	Help facility available.
Destination Sub Analysis Code	The Sub analysis code, which is mapped to the destination analysis code in the "Assign Sub Analysis code" activity of the "Account Based Budgeting" business component.
	Help facility available.
Inter Finance book JV No	Displays the auto generated journal voucher no.
Proposal No.	The number identifying the proposal that has created for the purchase of fixed assets against a budget.
Item Desc.	The textual description of the item.
Warehouse Code	The code identifying the ware house.
Alternate UOM	The alternate unit of measurement in which the item is invoiced.
Alternate Quantity	The alternate quantity of the item.
Usage ID	The details of Usage ID in the case of miscellaneous invoice.
Usage Desc.	The long description of the Usage id displayed
CFS Ref. Doc. OU	The OU in which the CFS reference document has been created.
CFS Ref. Doc. Type	The CFS reference document type. It could be "Application", "Auction" Or "ESC"
CFS Ref. Doc. No.	The unique transaction number to which all Container Freight Station transactions are linked.

Note : CFS Ref. Doc. OU. CFS Ref. Doc. Type and CFS Ref. Doc. No. columns will be enabled only when the IPS parameter "Container Freight Station Applicability" is set as "Yes".

Enter the following fields in the “Shipping Information” group box:

Shipment Mode	Use the drop-down list box to select the mode of shipment in which the goods are to be dispatched. The combo load with values "ROAD", "SEA" and "AIR" and default with "ROAD". `
Carrier Code	The code identifying the carrier for transportation of goods from the shipping point to the delivery area (Alphanumeric, 20). The system checks for the validity of the entered carrier.
	Help facility available.
Carrier Name	The textual description of the Carrier code.
PRO / BOL / AWB No.	The number identifying the PRO / Bill of Lading / Air Way bill No.
Transport Doc. Date	The date of transport document.
Distance	Distance in Kms between Ship from location and Ship to location.
No. of Transportation Days	The number of days for Transportation.
Vehicle Type	Use the drop-down list to select code identifying the vehicle type. The combo will load with values "Regular" and "Over Dimentional Cargo" and defaulted with "Regular".
Vehicle No.	The numbering identifying the vehicle.
GSTIN / TRANSIN / Transporter ID	GSTIN of registered Transporter and Transporter ID / TRANSIN of an unregistered Transporter.

The system displays the following in the “Hold / Reversal Information” group box:

Reversal Doc. No.	The number identifying the document that has been generated during the reversal.
Reversal Date	The date on which the invoice was reversed.
Reason for Hold	The code identifying the reason for putting an invoice on hold.
Remarks for Hold	Any observations made pertaining to the reason for putting an invoice on hold.
Reason for Reversal	The code identifying the reason for the reversal of the invoice.
Remarks for Reversal	Any observations or comments made pertaining to the reason for putting an invoice on hold.

Enter the following:

Print Language

Use the drop down list box to select the language in which the invoice is to be printed. You can select from the list of Application and Report Languages mapped for the Company.

Click the “Print Invoice” pushbutton to print an invoice.

The system displays the following:

Created By	The login ID of the user who has created the invoice.
Created Date	The date on which the invoice was created.
Last Modified By	The login ID of the user who has last modified the invoice.
Last Modified Date	The date on which the invoice was last modified.

To proceed, carry out the following

If pay modes are not applicable for the company, select the “Payment Schedule” link at the bottom of the page to view the details of the payment schedule.

Select the “Adjustment” link at the bottom of the page to view the details of the adjustment.

If pay modes are applicable for the company, select the “Payment Information” link at the bottom of the page to view the details of the payment information.

Select the “Attribute Details” link at the bottom of the page to view the details of the item attribute.

Select the “Allocation Details” link at the bottom of the page to view the allocation details of the invoice.

Select the “Item Serial No. Details” link at the bottom of the page to view the details of the serial numbers that have been shipped.

Select the “Invoice Summary” link at the bottom of the page to view the details of the invoice.

Select the “Accounting Information” link at the bottom of the page to view the posting details of the invoice amount.
Select the "Attach Notes" link at the bottom of the page to attach notes.
Select the "Tax Calculation - Summary" link at the bottom of the page to view the calculated tax.
Select the "View Sales Person Contribution" link at the bottom of the page to View Sales Persons/Team Contribution for the invoice
Select the "Reverse Invoice" link at the bottom of the page to reverse the invoice.
Select "Specify Dimension" Link page to provide / view dimension values for the transaction.
Select the “Generate E-Invoice” link at the bottom of the page to Generate E-Invoice for the Transaction. The Transaction Details will get fetched automatically on launch of the Generate E-Invoice page, and the link will get launched only when the Transaction in Authorized status.